Report Explanations and Details

Annual reports

District directory

Please note that all data in the district directory was current as of July, the start of the year. Goals may have changed after that.

District metrics over the last five years, showing rank, the four critical success factors (shaded in green if the goal was met), the three important success factors, an estimation of the member retention rate, and the goals for this year. To the right is a photo of the District Governor, and the names of the district trio.
Division performance, showing each division and what level distinguished that each rose to over the last five years.
District map, showing the district map, with pins color-coded by division.
Top 10 clubs, a list of the ten clubs which would have the highest Distinguished Club Program (DCP) score, if the caps were removed. For example, a club can only get a maximum of 2 goals for 2 ACs, but in this calculation, a club that earned 6 ACs would get 6 DCP goals, a club that picked up 20 new members would get 5 DCP goals (1 goal for each 4 members), etc.
President's Distinguished Clubs with 10 DCP goals for 3+ years to now, a list of clubs that have earned every DCP goal possible for at least the last 3 years. Clubs that have earned 10 goals for at least 5 years are marked as "5+" (they may have earned 10 goals more than 5 years), since on-line records only go back 5 years.
Top new member sponsors, a list of the 10 members who sponsored the most new members in the district.
Triple crown education awards, all the members who earned at least three education awards in the Toastmasters year (may be across multiple clubs). Also includes a list of any educational awards that aren't counted in the distinguished club/area/district programs. "Clubs receive credit for only one type of educational award per member per year." "Districts receive credit for only one type of educational award per member in a club per year."
Major club anniversaries, clubs that are celebrating an anniversary of 20, 25, 30, etc., years (multiples of 5 years) during this Toastmasters year, along with their charter date, and how many years.
Division performance, each division is listed with their performance against goals over the last 5 years, along with their goal for this year (based on July 1 data). Goals met are colored in green, future goals are in blue. Next is a summary chart of area performance in the division, followed by a detailed chart showing each club in the division and their performance. Paid membership is shown, and clubs that need a coach, or that hadn't yet paid their April (2009) dues or turned in an officer list, are highlighted. (All data as of July 2009.)
Area performance is under each division, showing performance against goals over the last 5 years, along with this year's goal. Each club in the area is also listed, with contact information from the club directory and DCP performance over the last 5 years. The "5s+4w officers trained" notation means that 5 officers were trained in the "s"ummer, and 4 in the "w"inter. The "11+15-2=24 members" notation means that they started the year with 11 members, added 15 new members, lost 2 members, ending the year with 24 members.

Hall of fame

Division achievements, showing divisions that reached President's, Select, or Distinguished status in the previous year.
Area achievements, showing areas that reached President's, Select, or Distinguished status in the previous year.
Club achievements, showing clubs that reached President's, Select, or Distinguished status in the previous year, along with how many years they've been distinguished. If they've been distinguished at least 5 years, that's shown as "5+", since they may have been distinguished longer, but on-line reports are only available back five years. For the President's Distinguished clubs, ones that reached 10 goals are listed in bold, and also how many years they've been at 10 goals.
Membership triple crown, listing members who sponsored three or more members during the Toastmasters year (July to June).
Education triple crown, listing members who earned at least three education awards in the previous year (may be across multiple clubs).
Education awards, listing members who earned each type of education award and their club, for DTM, ALS, ALB, CL, ACG, ACS, ACB, and CC.

"Almost" distinguished clubs

Clubs that are almost distinguished, lacking just one DCP goal, or some members, are listed here. Remember that a club must have at least 20 paid members reported to WHQ on June 30, OR a net growth of 5 paid members over the July 1 start of year membership base, to qualify for the Distinguished Club Program.

DCP report

For each club, the number of paid members and DCP goals are shown for the current date, as well as similar dates over the last 3 years, enabling easy "year to date" progress comparisons with the past. When the paid members or DCP goals are significantly above or below the historical average, these are highlighted in green or red.

Totals are also listed by area and by division, though these may not be directly comparable to historical numbers due to district realignments.

Clubs that aren't in the current district alignment (typically due to closing) are grouped under the "ZZZ" section at the bottom.

Area to-do's

The district's goals (the four critical success factors) are listed at the top, with how many more are needed, how many are already recorded, and the goal.

Each division is reported with what they have to do to be distinguished (which is fairly simple, just how many additional areas need to be distinguished.

Each area is listed with what it needs to do to be distinguished by June 30. Any clubs that are almost distinguished are also listed, those with 4 DCP goals, and those with 5+ DCP goals but short on the membership requirement.

During the fall and spring club visit season, clubs that have not yet had visits reported are listed. Also, any clubs that need a club coach assigned (12 or less members, no coach currently assigned) are listed.

Education triple crown

This is a listing of all members who have earned at least three education awards in the current year, starting with those who have earned the most. This may be across multiple clubs, so their club is not listed.

Performance graphs

The first large graph shows how each division is doing in meeting the district's critical success factors. The district goals are pro-rated to each division based on the number of clubs in the division. An average of the four goals is shown with the black bar, to compare how the divisions are doing.

The next four graphs show each critical success factor over the year to date, and also the performance for the previous four years, to enable easy comparison to history. Note that the last month for the current year is usually partial, and will increase as the month goes on. The paid clubs shows no current-year data until the October dues are recorded.

The next three graphs show the important success factors similarly. Distinguished clubs and areas show no data until the April dues are recorded (a club cannot be distinguished until the April dues are paid, meeting the end-of-year membership requirement).

The last graph shows the number of distinguished points that the district has earned, used for ranking the districts. Similarly, these are blank until April or May.

Division Governor dashboard

This provides a concise summary of important metrics for each Division Governor. At the bottom of each division's table is the total, plus the total of the DCP goals for clubs in the division, and the total of the DAP (area) goals for each division. The columns list:

total club base (July 1, start of year)
CCs, ACs, and leadership awards earned for the year to date
total new members for the year to date
the number of clubs with at least 5 DCP goals (doesn't necessarily mean distinguished)
total club officers trained (only the current period, for June-November or December-May)
total clubs with dues paid (only the current period, for September-February or March-August)
total AG reports submitted (only the current period, for July-December or January-June)
membership base (total across clubs in area)
total members now

Member sponsor report

This analyzes the published list of member sponsors by district (which includes anyone who has sponsored at least three new members in the year to date), listing who has sponsored the most new members for each month. This is used by some districts for recognition purposes. At the end is another list of who has sponsored the most members for the entire year. A member may be sponsoring new members in more than one club; those are added together here.

Daily reports

October dues report lists any changes (compared to the previous day) in club status for October dues. During September and October, there is a summary of paid clubs by division, and if the list is small enough, the names of any unpaid clubs. During other months, all unpaid clubs are listed by division and area.
April dues report is like the October report; during March and April, a summary of paid clubs by division is included.
July officer lists report is similar to the dues reports, showing any changes since the previous day, with a summary by division in May, June and July, and a list of all clubs missing an officer list the rest of the year.
January officer lists report is like the July report; a summary by division is included during December and January.
Education report lists any updates to the education awards listing since the previous day, with totals by category. Note that this may not match the district totals, since one member may earn an award twice in one year within a single club, but the second (or additional) awards do not count towards district (or DCP) goals.
New club report lists any updates to the new club listing since the previous day.
New prospective club report lists any updates to the new prospective club listing since the previous day.

Weekly reports

Throughout this report, notations like "30 of 31" indicates that out of a goal of 31, 30 have been achieved. For example, when you see "5 of 3" under the AC heading, that means that 5 ACs have been earned against a distinguished goal of 3 ACs.

District goals show the four critical success factors plus the leadership awards, performance to date, goal, what's needed to meet the goal, and a small graph showing progress. The green "Now" line shows how much of the Toastmasters year has elapsed. To the right of the graph, there is the district's rank in the world (lower is better) and percentile rank (larger numbers are better, color-coded from green to red), and rank in region (for this purpose, "DNAR" is a region). The leadership awards "goal" is based on earning the maximum goals in the Distinguished District program, which is equal to 95% of the base clubs. The membership retention rate is the total renewals to date divided by the total membership payments. It will vary during the year, from week to week, but is useful to compare districts to each other.
Club goals show how many clubs, and the percentage, have met the DCP's membership requirement, and each of the ten goals, and the total number of goals achieved.
Area goals show how many areas, and the percentage, have achieved each of the area goals.
Division lists each division (in order of performance) and how they are doing towards meeting their goals. The division "distinguished score" is designed to reach 100% exactly when it becomes distinguished, it's the average of the highest-scoring number of areas required to be distinguished combined with the percentage of paid clubs against the division distinguished goal. Goals that have been met are colored in green.
Area lists each area (also in order of performance) and how they're doing towards meeting their goals. The area "distinguished score" will equal 100% when the area becomes distinguished, the best 4 out of the 5 criteria (exceeding goals is not counted). For the overall performance score, all the goals are included equally, including exceeding goals.
Clubs that need coaches lists each club that needs a coach (12 or less members) and does not currently have a coach recorded. The club number is a hyperlink to the "find a club" directory to easily see more information about the club's meeting location and time.
New clubs that need mentors lists each newly-chartered club that has no mentors reported, for up to 4 months after chartering (club sponsors and mentors must be reported within 60 days of charter).
Top 10 clubs with highest education awards lists the clubs with the highest ratio of education awards divided by the July 1 membership base. There is no official recognition for this, just something some districts like to see.